Privacy Policy

Introduction

philankddj B.V. ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website philankddj.top or use our services.

This policy applies to all information collected by philankddj through our website, email communications, and other digital or offline means. By using our services, you consent to the data practices described in this policy.

Data Controller

philankddj B.V. acts as the Data Controller for all personal data processed through our services. We are registered in the Netherlands with registration number 65298371 and VAT number NL874395026B01.

Data Collection

The data we collect includes personal information such as your name, email address, phone number, company details, and any other information you voluntarily provide when contacting us or using our services. We also collect technical information such as IP addresses, browser type, device information, and website usage data through cookies and similar technologies.

We collect this information through various means including:

• Contact forms on our website
• Email communications
• Phone calls and meetings
• Cookies and tracking technologies
• Third-party analytics services

How We Use Your Information

We explain how we use your information in this section to ensure transparency about our data processing activities. The use of your data is essential for providing our business services and maintaining our relationship with you.

We use the collected information for the following purposes:

• Responding to your enquiries and providing customer support
• Delivering our business services and fulfilling contractual obligations
• Improving our website and services based on user feedback
• Sending relevant business communications and updates
• Complying with legal obligations and regulatory requirements
• Protecting against fraud and ensuring website security

Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds:

• Consent: Where you have given explicit consent for specific processing activities
• Contract: Where processing is necessary for the performance of a contract with you
• Legitimate Interests: Where we have legitimate business interests that are not overridden by your privacy rights
• Legal Obligation: Where processing is required to comply with legal requirements

Data Sharing and Disclosure

philankddj does not sell, trade, or rent your personal information to third parties. We may share your information in the following limited circumstances:

• With trusted service providers who assist in our business operations
• When required by law or to comply with legal processes
• To protect the rights, property, or safety of philankddj, our clients, or others
• In connection with a business transfer or acquisition

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements. The retention period varies depending on the type of data and the purpose of processing:

• Contact form submissions: 3 years from last contact
• Client data: 7 years after contract completion (for legal compliance)
• Website analytics: 26 months
• Marketing communications: Until you unsubscribe or withdraw consent

Your Rights

Under GDPR and Dutch data protection law, you have the following rights regarding your personal data:

• Right of Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Request limitation of data processing
• Right to Data Portability: Request transfer of your data to another organisation
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent for specific processing activities

To exercise these rights, please contact us at privacy@philankddj.top. We will respond within one month of receiving your request.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:

• SSL encryption for data transmission
• Secure servers and databases
• Access controls and authentication
• Regular security assessments
• Staff training on data protection

Cookies and Tracking

Our website uses cookies and similar tracking technologies to enhance user experience and analyse website performance. For detailed information about our use of cookies, please refer to our Cookie Policy.

International Data Transfers

Your personal data is primarily processed within the European Union. If we transfer data outside the EU, we ensure appropriate safeguards are in place, such as adequacy decisions, standard contractual clauses, or other approved transfer mechanisms under GDPR.

Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal data from a child under 16, we will take steps to delete such information promptly.

Changes to This Privacy Policy

philankddj may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website and updating the "Last updated" date. We encourage you to review this policy periodically to stay informed about how we protect your information.

Contact Us

If you have any questions about this Privacy Policy, our data practices, or wish to exercise your rights, please contact us using the following contact information:

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe we have not handled your personal data appropriately.